Job Description

Location: Abu Dhabi – Mussafah

Department: OSD (Operations & Supply Department)

Availability:Immediate Joiner Required

Job Summary

The Purchasing Officer is responsible for coordinating and executing procurement activities, managing vendor communication, supporting customer orders, and ensuring smooth delivery of materials—including radioactive and medical products. The role requires strong coordination with internal departments, vendors, and regulatory authorities such as FANR and MOHAP.

Key Responsibilities

1. External Communication & Vendor Coordination

· Monitor and respond to all daily incoming emails.

· Send weekly order confirmations to customers for radioactive material deliveries.

· Respond to customer inquiries regarding orders, production plans, complaints, products, and delivery updates.

· Acknowledge and confirm customer orders.

· Send updates to customers regarding delivery delays, cancellations, or revised schedules.

· Communicate with vendors regarding product availability, expiry dates, and production plans.

· Track and follow up on all purchase orders (POs) and verify ETA with vendors.

· Send shipment weight and dimensions to Admin for collection/delivery arrangements.

· Coordinate shipping documents with vendors—including corrections and missing information.

· Contact airlines for shipment status in case of delays.

· Inform vendors about missing items or delayed deliveries.

· Request additional documents required for MOHAP or FANR permits.

· Coordinate vendor deliveries requiring gate passes or scheduled access.

· Communicate with Oman team (Fayaz/Ibrahim) regarding order status and shipments from UAE to Oman.

2. Internal Coordination & Support

· Assist the sales team with product availability, delivery updates, POs, and production plans.

· Send POs to sales for approval before releasing to vendors.

· Respond to calls/emails from the sales team on all purchasing-related inquiries.

· Send weekly DN (Delivery Note) reports.

· Forward signed DNs to Finance immediately upon receipt.

· Revise DNs for advance deliveries (after LPO receipt) and coordinate resubmission to store and drivers.

· Support inquiries from Sales, Finance, and Operations Manager.

· Notify drivers daily regarding delivery schedules.

· Follow up with sales for pending LPOs related to delivered items.

· Notify sales of expired LPOs or quantity mismatches and request corrective action.

· Support Finance on all inquiries related to DNs and POs.

· Verify monthly GICC invoices by cross-checking POs related to FDG.

· Follow up with Finance on urgent pending payments.

· Check LPOs for expiry dates and notify sales to avoid penalties.

· Share shipping documents with Admin to calculate landed costs and ensure item receipts are created in NetSuite.

· Inform Admin of any item changes in Sales Orders to ensure consistency between SOs and POs for DN creation.

· Prepare Loan Agreement letters when required.

· Circulate daily delivery and printing emails.

3. Regulatory Compliance (FANR & MOHAP)

FANR

· Follow up with FANR for pending permit approvals when delays occur.

MOHAP

· Apply for Batch Release Certificates for Nano Albumin, Pulmocis, and Nanoscan.

· Troubleshoot MOHAP permit rejections, including providing additional documents or clarifications.

· Follow up with MOHAP for pending approvals in case of delays.

Qualifications & Requirements

· Bachelor’s degree in Supply Chain, Business Administration, or related field.

· 3–5 years of experience in purchasing, procurement, or supply chain—preferably in medical or pharmaceuticalfield.

· Strong understanding of import/shipping documents and vendor coordination.

· Experience using ERP systems (NetSuite experience is an advantage).

· Knowledge of FANR and MOHAP procedures is preferred.

· Strong communication, follow-up, and organizational skills.

· Ability to manage time-sensitive and high-priority orders.

· Proficiency in MS Office (Excel, Outlook, Word).