Job Description
The Accounts Supervisor is responsible for overseeing the day-to-day operations of the Accounts Payable (AP) function. This includes ensuring accurate and timely processing of invoices, payments, and expense claims in line with company policies and regulatory requirements. The role demands strong coordination with internal teams and external vendors to resolve queries and maintain smooth financial operations. Additionally, the role will support system implementation and continuous process improvements.
Accountabilities and Responsibilities:
• Invoice Processing: Review, verify, and process all vendor invoices. Ensure accurate accounting by booking under correct GL codes and cost centers.
• Payment Management: Prepare and process payments including wire transfers, online banking, and cheque issuance, ensuring timely disbursements.
• Vendor Reconciliation: Conduct regular reconciliations of vendor accounts. Address and resolve discrepancies by communicating effectively with vendors.
• Documentation & Compliance: Ensure all transactions are supported with proper documentation and are in compliance with internal policies and external regulations.
• Record Keeping: Maintain organized, complete, and up-to-date records of all accounts payable transactions.
• Bank Reconciliation: Reconcile bank statements regularly and identify discrepancies for resolution.
• Compliance and Controls: Ensure adherence to internal controls and company accounting policies. Support internal and external audits with necessary documentation and clarifications.
• System Support (COUPA): Support the implementation of the COUPA system. Troubleshoot and resolve COUPA-related issues, especially those involving vendor accounts.
• Corporate Credit Card Reconciliation: Regularly review and reconcile corporate credit card transactions ensuring accuracy and policy compliance.
• Continuous Improvement: Identify opportunities to enhance AP processes, improve efficiency, and strengthen financial controls.
• Supervision: Provide oversight and support to Egypt and South Asia Accountants, particularly on trade vendor-related matters.
Functional/Technical Competencies:
• Strong understanding of accounting principles, financial statements, and accounts payable processes.
• Proficiency in using ERP systems such as SAP, Oracle, or similar platforms.
• Advanced skills in MS Excel (VLOOKUP, pivot tables, data validation, etc.).
• Excellent attention to detail and accuracy.
• Analytical and problem-solving skills to resolve issues promptly.
• Good understanding of tax regulations related to accounts payable.
• Working knowledge of procurement and expense systems, preferably COUPA.
Educational Qualifications:
• Bachelor’s degree in accounting, Finance, or Commerce.
• A master’s degree or Postgraduate Diploma in Finance/Accounting is a plus.
Experience:
• 6years of experience in accounting, with at least 2 years in a supervisory or team lead role within Accounts Payable.
• Experience in handling vendor communications and payment processing.
• Prior involvement in system implementation (e.g., COUPA) is preferred.
